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STANDARD OPERATING PROCEDURES	SOP #		Revision
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2026/03/23: Hazard Identification and Risk Assessment (HIRA) Document Number: HIRA01Version: 01Compiled By: Dean JacobsReview Date: 2027/03/23 1. PURPOSETo establish a structured and systematic process for identifying hazards, assessing risks, and implementing control measures to ensure:<ul><li>Protection of employees, contractors, and visitors </li><li>Prevention of incidents, injuries, and occupational illnesses </li><li>Compliance with the Occupational Health and Safety Act 85 of 1993 </li><li>Continuous improvement of workplace health and safety </li></ul> 2. SCOPEThis procedure applies to:<ul><li>All employees </li><li>All departments within SPAR Health </li><li>All contractors and service providers </li></ul>It covers:<ul><li>Hazard identification </li><li>Risk assessment </li><li>Implementation of control measures </li><li>Monitoring and review of risks </li></ul> 3. LEGAL COMPLIANCEThis SOP complies with:<ul><li>Occupational Health and Safety Act 85 of 1993 (Section 8 – General Duties of Employers)  </li><li>General Safety Regulations </li><li>Relevant SANS standards </li></ul> 4. DEFINITIONS<ul><li>Hazard: Any source of potential harm or injury </li><li>Risk: The likelihood and severity of harm occurring </li><li>HIRA: Hazard Identification and Risk Assessment process </li><li>Control Measures: Actions taken to eliminate or reduce risk </li></ul> 5. ROLES AND RESPONSIBILITIESMaintenance Manager / Safety Officer (Dean Jacobs)<ul><li>Ensure HIRA implementation across all departments </li><li>Review and approve risk assessments </li><li>Ensure corrective actions are implemented </li><li>Maintain HIRA records </li></ul>Supervisors / Team Leaders<ul><li>Conduct HIRA for their respective areas </li><li>Ensure control measures are implemented </li><li>Monitor compliance </li></ul>H&S Representatives<ul><li>Participate in HIRA processes </li><li>Identify hazards during inspections </li><li>Report risks and recommend controls </li></ul>Employees<ul><li>Report hazards immediately </li><li>Follow control measures and safe work procedures </li></ul> 6. HIRA PROCESSStep 1: Identify HazardsIdentify all potential hazards, including:<ul><li>Mechanical (machinery, tools) </li><li>Electrical (live equipment, wiring) </li><li>Chemical (cleaning agents, gases) </li><li>Physical (noise, temperature, slips/trips) </li><li>Biological (contamination, waste) </li></ul> Step 2: Assess RisksEvaluate each hazard based on:<ul><li>Likelihood (probability of occurrence) </li><li>Severity (impact of injury/damage) </li></ul>Assign a risk rating (e.g., Low / Medium / High). Step 3: Implement Control MeasuresApply the Hierarchy of Controls:<ol><li>Elimination  </li><li>Substitution  </li><li>Engineering controls </li><li>Administrative controls </li><li>Personal Protective Equipment (PPE) </li></ol> Step 4: Record Findings<ul><li>All HIRA assessments must be documented </li><li>Records must include: <ul><li>Identified hazards </li><li>Risk ratings </li><li>Control measures </li><li>Responsible persons </li></ul></li><li>Records must be uploaded or maintained on Shefes system </li></ul> Step 5: Review and MonitorHIRA must be reviewed:<ul><li>Annually  </li><li>After incidents </li><li>When new equipment or processes are introduced </li><li>When changes occur in operations </li></ul> 7. RISK RATING GUIDELINE<figure class=\"table\"><table><thead><tr><th>Severity ↓ / Likelihood →</th><th>Low</th><th>Medium</th><th>High</th></tr></thead><tbody><tr><td>Minor Injury</td><td>Low</td><td>Low</td><td>Medium</td></tr><tr><td>Serious Injury</td><td>Low</td><td>Medium</td><td>High</td></tr><tr><td>Fatality</td><td>Medium</td><td>High</td><td>High</td></tr></tbody></table></figure> 8. COMMUNICATION AND REPORTING<ul><li>All identified hazards must be reported immediately </li><li>High-risk hazards must be escalated without delay </li><li>Findings must be communicated to: <ul><li>Management  </li><li>H&S Representatives </li><li>Affected employees </li></ul></li></ul> 9. TRAINING REQUIREMENTSAll relevant personnel must be trained in:<ul><li>Hazard identification </li><li>Risk assessment methodology </li><li>Use of control measures </li><li>Safe work procedures </li></ul> 10. RECORD KEEPINGThe following must be maintained:<ul><li>HIRA registers </li><li>Risk assessments </li><li>Control action plans </li><li>Review records </li></ul>All records must be available for audit and inspection. 11. NON-COMPLIANCE<ul><li>Failure to follow HIRA procedures must be reported </li><li>Corrective action must be taken immediately </li><li>Disciplinary action may apply where necessary </li></ul> 12. REVIEW AND REVISIONThis SOP must be reviewed:<ul><li>Annually  </li><li>After incidents </li><li>After legal or operational changes</li></ul>

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