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STANDARD OPERATING PROCEDURES	SOP #		Revision
STANDARD OPERATING PROCEDURES	Subject
Issue Date		Review Date
Prepared By		Approved By

2026/03/23: Contractor Management SOPDocument Number: CM01Version: 01Compiled By: Dean JacobsReview Date: 2027/03/23  1. PURPOSETo establish a structured procedure for the selection, appointment, and management of contractors to ensure:<ul><li>Safe execution of all contracted work </li><li>Protection of employees, contractors, and visitors </li><li>Compliance with the Occupational Health and Safety Act 85 of 1993 </li><li>Effective control of contractor activities on site</li></ul> 2. SCOPEThis procedure applies to:<ul><li>All contractors and service providers </li><li>All departments within SPAR Health </li><li>All work conducted on company premises </li></ul>It covers:<ul><li>Contractor selection and approval </li><li>Safety compliance requirements </li><li>Work execution and supervision </li><li>Monitoring and evaluation </li></ul> 3. LEGAL COMPLIANCEThis SOP complies with:<ul><li>Occupational Health and Safety Act 85 of 1993 (Section 37 – Acts or Omissions by Employees or Mandataries) </li><li>General Safety Regulations </li><li>Construction Regulations (where applicable) </li><li>Relevant SANS standards </li></ul> 4. DEFINITIONS<ul><li>Contractor: Any external person or company performing work on site </li><li>Site: SPAR Health </li><li>Mandatory Agreement: Legal agreement outlining safety responsibilities </li></ul> 5. ROLES AND RESPONSIBILITIESMaintenance Manager / Safety Officer (Dean Jacobs)<ul><li>Approve and appoint contractors </li><li>Ensure contractor compliance with safety requirements </li><li>Monitor contractor performance </li><li>Maintain contractor documentation </li></ul>Supervisor<ul><li>Supervise contractor work </li><li>Ensure safe work practices are followed </li><li>Report unsafe behaviour </li></ul>Contractors<ul><li>Comply with all safety requirements </li><li>Follow site rules and procedures </li><li>Provide required documentation </li><li>Ensure safety of their employees </li></ul> 6. CONTRACTOR SELECTION AND APPROVALBefore any contractor is appointed, the following must be verified:<ul><li>Company registration documents </li><li>Proof of competency and training </li><li>Valid certificates (where applicable) </li><li>Previous work experience </li></ul>Approved contractors must be recorded and authorised. 7. CONTRACTOR SAFETY REQUIREMENTSAll contractors must provide:<ul><li>Proof of PPE compliance </li><li>Training and competency records </li><li>Risk Assessments and Method Statements (RAMS) </li><li>Medical fitness certificates (where required) </li></ul> 8. MANDATORY AGREEMENT<ul><li>All contractors must sign a Section 37(2) agreement before starting work </li><li>Agreement outlines: <ul><li>Legal responsibilities </li><li>Compliance requirements </li><li>Liability  </li></ul></li></ul> 9. SITE INDUCTIONBefore commencing work, contractors must:<ul><li>Attend site safety induction </li><li>Understand emergency procedures </li><li>Be informed of site hazards </li><li>Sign induction register </li></ul> 10. PERMIT TO WORK SYSTEMFor high-risk activities, contractors must obtain a permit:Examples include:<ul><li>Hot work (welding, cutting) </li><li>Electrical work </li><li>Working at heights </li><li>Confined space entry </li></ul>No work may begin without an approved permit. 11. WORK EXECUTION AND CONTROL<ul><li>Contractors must follow all SOPs and safety procedures </li><li>Supervisors must monitor work continuously </li><li>Unsafe work must be stopped immediately </li></ul> 12. HAZARD IDENTIFICATION AND RISK ASSESSMENT (HIRA)<ul><li>Contractors must conduct HIRA before starting work </li><li>Risks must be controlled before work begins </li><li>High-risk activities must be approved </li></ul> 13. LOCKOUT / TAGOUT (LOTO)<ul><li>Contractors must comply with LOTO procedures where applicable </li><li>No work may be performed on live equipment </li></ul> 14. INCIDENT REPORTING<ul><li>All incidents must be reported immediately </li><li>Contractors must: <ul><li>Report to Supervisor and Safety Officer </li><li>Record incidents on Shefes system </li></ul></li><li>Investigations must be conducted </li></ul> 15. MONITORING AND PERFORMANCEContractors will be evaluated based on:<ul><li>Safety compliance </li><li>Quality of work </li><li>Adherence to procedures </li></ul>Non-compliant contractors may be removed from site. 16. RECORD KEEPINGThe following must be maintained:<ul><li>Contractor SLA’s</li><li>WCF</li><li>Liability</li><li>Section 37 agreements </li><li>Induction records </li><li>Permits to work </li><li>Risk Documents</li><li>Incident reports </li></ul>All records must be available for audit. 17. NON-COMPLIANCE<ul><li>Non-compliance must be addressed immediately </li><li>Work may be stopped </li><li>Contractors may be removed from site </li><li>Disciplinary or legal action may be taken </li></ul> 18. REVIEW AND REVISIONThis SOP must be reviewed:<ul><li>Annually  </li><li>After incidents </li><li>After changes in legislation or operations</li></ul>

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