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STANDARD OPERATING PROCEDURES	SOP #		Revision
STANDARD OPERATING PROCEDURES	Subject
Issue Date		Review Date
Prepared By		Approved By

2026/03/23:Work Permit’s SOPDocument Number: WTP01Version: 01Compiled By: Dean JacobsReview Date: 2027/03/23  1. PURPOSETo establish a controlled system for managing high-risk work activities through permits to ensure:<ul><li>Safe execution of hazardous tasks </li><li>Prevention of incidents and injuries </li><li>Protection of employees, contractors, and assets </li><li>Compliance with the Occupational Health and Safety Act 85 of 1993 </li></ul> 2. SCOPEThis procedure applies to:<ul><li>All employees </li><li>All contractors </li><li>All high-risk work activities on site </li></ul>It covers:<ul><li>Issuing of permits </li><li>Control of hazardous work </li><li>Monitoring and closure of permits </li></ul> 3. LEGAL COMPLIANCEThis SOP complies with:<ul><li>Occupational Health and Safety Act 85 of 1993 </li><li>General Safety Regulations </li><li>General Machinery Regulations </li><li>Electrical Installation Regulations </li><li>Relevant SANS standards </li></ul> 4. TYPES OF PERMITSThe following permits are implemented on site:<ul><li>Hot Work Permit (welding, cutting, grinding) </li><li>Electrical Permit (live electrical work, isolation) </li><li>Confined Space Permit </li><li>Working at Heights Permit </li><li>Fire Impairment Permit (disabling fire systems) </li></ul> 5. DEFINITIONS<ul><li>Permit to Work: A formal written system used to control hazardous work </li><li>Issuer: Authorized person who approves the permit </li><li>Receiver: Person performing the work </li><li>Hazardous Work: Work with potential for serious injury or damage </li></ul> 6. ROLES AND RESPONSIBILITIESMaintenance Manager / Safety Officer (Dean Jacobs)<ul><li>Authorise and oversee PTW system </li><li>Ensure compliance with procedures </li><li>Approve high-risk permits </li></ul>Permit Issuer (Supervisor / Competent Person)<ul><li>Assess risks before issuing permit </li><li>Ensure all control measures are in place </li><li>Brief the person performing the work </li></ul>Permit Receiver (Employee / Contractor)<ul><li>Understand permit conditions </li><li>Follow all safety requirements </li><li>Stop work if unsafe conditions arise </li></ul> 7. WHEN A PERMIT IS REQUIREDA permit must be issued before:<ul><li>Hot work activities </li><li>Electrical work (especially live work) </li><li>Entry into confined spaces </li><li>Working at heights </li><li>Disabling fire protection systems </li><li>Any high-risk activity identified through HIRA </li></ul> 8. PERMIT TO WORK PROCEDUREStep 1: Request<ul><li>Work is identified and permit requested </li></ul> Step 2: Risk Assessment<ul><li>Conduct HIRA </li><li>Identify hazards and required controls </li></ul> Step 3: Permit Issuing<ul><li>Permit completed and authorised </li><li>Includes:  <ul><li>Scope of work </li><li>Hazards identified </li><li>Control measures </li><li>PPE requirements </li></ul></li></ul> Step 4: Pre-Work Briefing<ul><li>Issuer explains conditions to receiver </li><li>All parties sign permit </li></ul> Step 5: Work Execution<ul><li>Work carried out under permit conditions </li><li>Continuous monitoring required </li></ul> Step 6: Monitoring<ul><li>Supervisors ensure compliance </li><li>Unsafe work must be stopped immediately </li></ul> Step 7: Permit Closure<ul><li>Work completed and inspected </li><li>Area made safe </li><li>Permit signed off and closed </li></ul> 9. VALIDITY OF PERMITS<ul><li>Permits are valid only for: <ul><li>Specific task </li><li>Specific location </li><li>Defined time period (typically one shift) </li></ul></li><li>Permits must be reissued if: <ul><li>Work conditions change </li><li>Shift changes </li><li>Work extends beyond validity </li></ul></li></ul> 10. CONTROL MEASURESDepending on permit type, controls may include:<ul><li>Lockout/Tagout (LOTO) </li><li>Fire extinguishers on standby </li><li>Gas testing (confined space) </li><li>Fall protection equipment </li><li>Isolation of energy sources </li></ul> 11. CONTRACTOR REQUIREMENTS<ul><li>Contractors must comply with PTW system </li><li>Must:  <ul><li>Attend induction </li><li>Understand permit requirements </li><li>Follow all controls </li></ul></li></ul> 12. EMERGENCY PROCEDURES<ul><li>Work must stop immediately in case of emergency </li><li>Area must be secured </li><li>Emergency procedures must be followed </li></ul> 13. RECORD KEEPINGThe following must be maintained:<ul><li>Completed permits </li><li>Risk assessments (HIRA) </li><li>Inspection records </li></ul>All records must be stored on Shefes system for audit purposes. 14. NON-COMPLIANCE<ul><li>Working without a permit is strictly prohibited </li><li>Disciplinary action may be taken </li><li>Work must be stopped immediately </li></ul> 15. REVIEW AND REVISIONThis SOP must be reviewed:<ul><li>Annually  </li><li>After incidents </li><li>After procedural changes</li></ul>

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